The right hardware. The right licences. Sourced, configured, ready.
Your business deserves more than “whatever's on sale.” Every piece of equipment that enters your environment should meet a defined minimum spec — the right performance, the right warranty, the right version of Windows, and the right security profile. Otaris sources business-grade hardware from the largest distributors in the industry, pre-configures your networking equipment before it ships, and manages your software licences centrally so renewals never surprise you. Whether we dropship a new laptop for Intune to provision automatically, or fully build it before delivery, your team gets the right tools — first time, every time.
Powered by Calendly — your data is handled securely.
Buying IT Equipment Shouldn't Be a Gamble
Most businesses buy their IT equipment the same way they buy office furniture — whoever finds a deal online places the order. The problem is, IT equipment isn't furniture. The wrong laptop, the wrong warranty, the wrong version of Windows, or the wrong networking gear can cost your business days of productivity, thousands in unexpected repair costs, and cybersecurity gaps that put your data at risk.
You're Buying the Wrong Equipment
A team member needs a new laptop, so someone orders one from a retail store. It arrives with Windows Home instead of Windows Professional. It has a one-year return-to-base warranty — meaning if it breaks, you send it back and wait weeks. It doesn't meet the minimum spec for your business applications. It can't be properly managed by Intune. And it cost almost the same as a business-grade machine that would have worked perfectly from day one.
Your Licences Are a Mess
Adobe renews in March. Microsoft 365 renews in July. That line-of-business software renews whenever someone remembers to pay the invoice. Some team members have their own individual licences. Others are sharing logins. Nobody has a clear picture of what's licensed, what's expiring, and whether you're paying for seats you're not using. It's not just messy — it's money and time you're wasting.
Your Business Deserves Equipment That's Fit for Purpose
Every piece of technology in your business should meet a standard — a minimum specification for performance, security, and supportability. You wouldn't hire someone without checking their qualifications. You shouldn't be deploying equipment without checking that it meets the requirements of your business, your cybersecurity framework, and your continuity plan.
We Make Sure Every Piece of Equipment Is Right for Your Business
At Otaris, procurement isn't just about buying things — it's about making sure everything your business uses meets a defined minimum specification. Every laptop, desktop, router, switch, wireless access point, UPS, and server needs to be fit for purpose: the right performance for your workloads, the right version of Windows for management and security, and the right warranty for business continuity.
We source hardware from the largest distributors in the industry, which means competitive pricing and reliable after-sales support. Customers can purchase equipment through us directly, or source it independently — but either way, we review and approve the specification before it enters your environment. This isn't about control. It's about making sure you don't end up with consumer-grade equipment that can't be secured, can't be managed, and doesn't have a proper warranty.
For networking equipment — firewalls, switches, wireless access points — we pre-configure everything before deployment. Your Fortinet firewall arrives with its 4G SIM card installed and tested. Your HPE Aruba switches and access points are configured for your network. It's plugged in and working on the day it's installed, not debugged onsite for hours.
For laptops and desktops, we offer two options: we can dropship the device directly to the user and Intune handles the provisioning automatically when they log in (see how this works on our Software & Application Management page), or we can fully configure the device in advance and ship it ready for the user to start working immediately.
We also manage your software licences centrally. Instead of individual team members holding separate licences for tools like Adobe, we consolidate them into pooled licences that can be reallocated as people join or leave. We align renewal dates so everything renews together, and we manage your Microsoft 365 licensing as part of your support plan. No surprise renewals, no wasted seats, no forgotten subscriptions.
Defined Minimum Spec
Every piece of equipment must meet our specification for performance, security, warranty, and manageability before it enters your environment.
Industry Distributors
We source from the largest hardware distributors in the industry for competitive pricing and reliable after-sales support.
Pre-Configured Networking
Firewalls, switches, and access points arrive fully configured and tested — including 4G SIM cards. Ready to deploy on day one.
Flexible Device Deployment
Laptops and desktops can be dropshipped with Intune auto-provisioning, or fully pre-configured and shipped ready to use.
Centralised Licence Management
Software licences consolidated, pooled, and managed with aligned renewal dates. No wasted seats, no surprise invoices.
Onsite Warranty on Every Device
Next business day onsite warranty on every piece of business-grade hardware we supply — not return-to-base, not best-effort.
Everything Your Business Needs, Sourced and Managed
From end-user devices to networking, servers, power protection, and software licences — every piece of technology your business runs on, sourced to a defined spec and supported with proper warranties.
Laptops & Desktops
Business-grade Lenovo machines with Windows Professional, next business day onsite warranty, and the performance spec your team actually needs. Dropshipped with Intune auto-provisioning, or fully pre-configured and delivered ready to use. No consumer-grade equipment, no return-to-base warranties, no guesswork.
Networking & Security Hardware
Fortinet routers and security appliances, HPE Aruba network switches and wireless access points — all pre-configured and tested before deployment. Firewalls arrive with 4G SIM cards installed and failover configured. Switches and access points are set up for your network. Plug in and go.
Servers & Infrastructure
Whether you need an onsite server for a legacy application or cloud infrastructure on AWS or Azure, we spec, source, and deploy the right hardware and services. Every server — physical or virtual — meets our standards for performance, backup, and security.
UPS & Power Protection
Eaton UPS systems to protect your critical equipment from power outages and surges. Properly sized for your environment, with next business day onsite warranty. Because a power failure shouldn't take your business offline.
Software Licensing
We manage your software licences centrally — Microsoft 365, Adobe, line-of-business applications, and more. Individual licences are consolidated into pooled subscriptions that can be reallocated as your team changes. Renewal dates are aligned so everything renews together, and you always know exactly what you're paying for.
Peripherals & Accessories
Monitors, keyboards, mice, headsets, webcams, docking stations — all sourced to complement your standard hardware. We make sure everything is compatible with your environment and meets the quality standard your team expects.
Ad Hoc Purchasing vs. Otaris Managed Procurement
Ad Hoc Purchasing
Someone orders a laptop from a retail store.
Business-grade Lenovo with Windows Pro, onsite warranty, and the right spec.
Ad Hoc Purchasing
Consumer warranty — return to store and wait weeks.
Next business day onsite warranty on every piece of hardware.
Ad Hoc Purchasing
Networking gear configured onsite during install.
Firewalls, switches, and APs pre-configured and tested before deployment.
Ad Hoc Purchasing
Individual software licences with different renewal dates.
Pooled licences with aligned renewals, centrally managed.
Ad Hoc Purchasing
No minimum spec — whatever's cheapest or available.
Defined specification for performance, security, and manageability.
Ad Hoc Purchasing
Devices arrive and IT spends hours setting them up.
Dropship with Intune auto-provisioning, or fully pre-configured and ready.
Ad Hoc Purchasing
Surprise licence renewals and wasted seats.
Clear visibility of every licence, every renewal, every cost.
What Happens When You Buy the Wrong Equipment
Weeks
The typical wait time for a return-to-base warranty repair on a consumer laptop — compared to next business day with an onsite warranty
Win Home
Cannot be managed by Intune, cannot join a domain, and cannot enforce enterprise security policies — yet it ships with most retail laptops
20%+
Of software licence spend is typically wasted on unused seats, duplicate subscriptions, or forgotten renewals
The cheapest laptop isn't the cheapest laptop when it can't be managed by your security tools, doesn't have a proper warranty, and needs replacing in two years instead of four. The separate Adobe licences aren't saving money when three of them are unused and nobody remembers when they renew. Procurement isn't just about buying things — it's about buying the right things, at the right spec, with the right support behind them. Get it wrong and you pay for it in downtime, security gaps, and wasted spend.
Want to know exactly how protected your business is right now? Get your Raven Cybersecurity Score — a comprehensive assessment of your current security posture.
What It Feels Like When Procurement Is Handled
Every device meets the standard
No more consumer-grade surprises. Every laptop, desktop, and piece of networking equipment meets a defined specification for performance, security, warranty, and manageability.
Hardware arrives ready to go
Networking gear is pre-configured and tested. Laptops are either dropshipped with Intune auto-provisioning or fully set up before delivery. Your team starts working, not waiting.
Your licences make sense
Software subscriptions are consolidated, pooled, and managed centrally. Renewals are aligned, unused seats are reallocated, and you always know what you're paying for.
Warranties actually protect you
Next business day onsite warranty on every piece of hardware. If something fails, an engineer is there tomorrow — not in three weeks after you've shipped it back to a retail store.
You stop thinking about procurement
When someone needs a new device, a replacement, or a software licence, you tell us. We handle the sourcing, the spec check, the configuration, and the deployment. You get the right equipment at the right price, every time.
Let's review your IT procurement together.
Book a free 30-minute consultation. We'll review your current hardware and software setup and show you how managed procurement saves you time, money, and headaches — no obligation.
- 30-minute discovery — no jargon, no pressure
- Plain-English Raven Cybersecurity Score
- A clear plan tailored to your business